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Community services privacy notice

Information about the personal information community services hold about you, how we use it, and your rights.

What 'community services' means

Community services is one of our divisions made up of 6 services:

  • Derbyshire Libraries
  • Derbyshire Record Office (including the Derbyshire Local Studies Library)
  • Derbyshire Arts Service
  • Buxton Museum and Art Gallery
  • Derbyshire Community Safety
  • Derbyshire Trading Standards

Who controls your data

Unless a privacy notice says otherwise, the data controller is Derbyshire County Council.

Information we collect and why

Details are on each notice, including references to legislation if we are processing data on the basis of public task or legal obligation. We aim to collect no more information than we actually need.

How long we keep your information

We follow the advice laid down by our retention schedules.

Sharing your information

Unless a privacy notice says otherwise, we do not ordinarily share your information. Rarely, we may make an exception because there is a substantial public interest requiring us to do so.  For instance, if NHS Test And Trace ask us to help in a case of suspected exposure to COVID-19, we will help. We will only pass on your details if the law says we must, or government guidance says we should.

Keeping your information safe

We are committed to protecting personal data and have data policies and procedures in place to ensure that it is safeguarded.

Find out more

You can find out more about your rights as a data subject including a privacy notice aimed at volunteers, who do important work for community services. You might also be interested in external privacy notices associated with our services: